The preparation for your board meeting can be a crucial step to ensure an efficient discussion. It can be overwhelming If you don’t do it often but it’s definitely worth the effort.

Develop the agenda for the board meeting with the chair of the board and CEO/executive director at least a week before the meeting is scheduled to take place. Be aware of the expected attendance and the order of the agenda and ways to encourage discussion. Create a list of directors and committee chairpersons who are required to submit reports at the meeting. Set an deadline to complete the report, and also outline the topics that will be discussed during the meeting.

Prepare the board meeting materials, including the agenda and finalized financial and management reports, committee reports, prior meeting minutes and any other pertinent information. Make sure that these materials are sent https://www.boardmeetingsonline.blog/ to all attendees in time. If your company has an online board portal for the distribution of meeting materials, the process should be seamless.

Examine any hot potato issues that have been identified and discuss the best approach for addressing them in the boardroom. If you discuss these issues in advance, you can lower the chance that the meeting could turn into a pointing fingers session and allow the board members to think about various options.

Confirm that any necessary meeting equipment has been provided and will be available for the board meeting. Also, ensure that all catering arrangements have been created and are ready to be picked up prior to the meeting.