When it comes time to draft minutes of board meetings the goal is to create a clear record of what transpired during the meeting, which will provide legal protection in the future. To do this, you need to focus on the critical discussions and decisions which were taken at the meeting. That means you’ll want to ensure that all pertinent information is recorded, which includes the list of attendees (includes those who attended in person, via the phone, or online) and their roles, and an account of the hour in which the meeting concluded.

Your board’s minutes shouldn’t be a transcript of all the comments and opinions that were given. The minutes of your board should be neutral and free of colorful or inflammatory statements, personal disputes, or political comments. You should also remove any idle conversation or tangents since they could cause liability issues in the event that your board is asked to examine the minutes.

Disagreements that go beyond the agenda are common at board meetings, but they should be distinctly https://boardroombox.com/the-real-time-value-of-the-leading-edge-secure-data-room-applications-software-suite-solutions/ marked as off-the-record, and should not be recorded in the minutes of board meetings. You should instead note that the board was discussing something that was not even on the agenda, and don’t record any specifics of the discussion. In the same way, you should record how board members voted for or against certain motions and include the reasons for their votes. This will create a transparent and accurate record of the vote that could prove useful in the event that there will be any future legal contests.