While some documents may not require a more specific method of sharing and storage than email, Google Drive or Dropbox the sensitive documents of your company must be secured with software that can withstand the risks that could be posed if those files were leaked. Data room software offers the security and control you need to ensure your files are secure while allowing you to work on them from any device.

In order to ensure the security of your documents, you should look for an online data room with audit logs that allow you to track the activity of all document activities. You can keep track of who visited your documents and for how long they were on the site and if the views were intentional. Certain VDRs also have features such as dynamic watermarks. These can prevent unauthorized print jobs and downloads.

Consider how your team will make use of the files stored in your virtual room. You will want to make sure the data room can be accessed via any device connected to an internet connection and is compatible with the file formats that your team uses. It is recommended to choose an online data room that has the capability of indexing documents. This will make it easier for you to find specific documents.

SecureDocs, an online data space with a solid reputation, has an easy-to-use interface. It also has a dashboard reporting feature which provides useful activity alerts, as well as an option for visit this page Q&A. The platform also offers a variety of industry-leading security measures, including SOC 2 Type 2 FedRAMP, two-factor authentication users, permission-based user roles and customized NDAs.