Directors are looking for smarter ways to run board meetings in a time where technology is constantly evolving. Instead of relying exclusively on paper-based solutions directors are turning to software for board meetings that allows them to access digital documents and collaborate through the cloud. This allows them to review meeting documents prior to the event and can free up time during meetings for discussion and decision-making.

The most effective general board meeting software will allow members to add comments and support opinions using the specific passages they are referring to, so there is no confusion over what is meant. This allows for important administrative discussions to be held in the absence of the meeting so that they don’t take up precious time during the event.

The ability of a board portal to create an agenda that includes all relevant documents and reports is another important feature. This allows the meeting start as planned, and prevents issues from being raised or questions not being addressed.

It is also helpful to have a printer-friendly formatting of all documents. It is important to note that some directors prefer printing their copies http://boardmanagers.blog/board-resolutions-what-they-are-and-when-to-use-them of documents for various reasons, ranging from personal convenience to a reluctance to work in front of screens for long periods.

Many of the top software providers for board meetings offer versions of their software which are optimized to be viewed on a desktop, tablet and smartphone so that participants of meetings can examine agendas online or offline. Some of them will permit users to make annotations inside the app.